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Asheville Food & Beverage Vendor Guidelines

Organicfest Food &  Beverage Vendor Guidelines

Organicfest vendors serving, selling or sampling food, beverage and refreshments must follow the guidelines below to participate with the Organicfest event.

We also ask that vendors help us to present a green event by serving in eco-friendly containers. Composting will be available thanks to Asheville Greenworks.

All Organicfest Food & Vendor must register by August 12, 2016.

Organic Food
Organic Beverages
Organic Refreshments
Organic Food Demos / Organicfest “Talkabout” Workshop

All Food Vendors Must Supply Insurance with City of Asheville and Asheville Greenworks listed as “Additional Insured.”*  
All Food Vendors are Required to Submit a Temporary Food Establishment Permit *
HEALTH DEPARTMENT INSPECTIONS: Some food / beverage vendors will require Health Department Inspections fee: $75*
  *Details below.

TELL US WHAT YOU WANT TO SELL or SAMPLE with YOUR REGISTRATION
Please let us know in the booth description in the Organicfest Online Registration what food or beverage that you plan to serve or sample at Organicfest.

PREPARED FOODS or ONSITE COOKING
Please let us know in the booth description in the Organicfest Online Registration if you will be bringing prepared food / beverages or cooking / preparing on site.

POWER
There is limited power available. Please send email if you need Power to celebrate@organicfest.org

SUSTAINABLE SERVINGS
In keeping with the Organicfest mission is to promote organic and sustainable living, we ask that Food and Beverage Vendors serve in eco-friendly containers and cups. Jack’s Boxes is a local supplier of compostable containers www.JacksBoxes.com . Composting will be provided by Asheville Greenworks.

THE DETAILS

TEMPORARY FOOD ESTABLISHMENT PERMIT

Please call 828-250-5229
with any questions or concerns regarding health inspections,
 food vending permits and requirements of events which feature temporary food services.

▪ A Temporary Food Establishment Permit is required for each vendor
▪ Areas of food preparation must be provided access to water using a food-grade connection
▪ Inspections must be completed prior to any food distribution activities
▪ Inspectors have the right to close booths operating outside of health regulations
▪ All permits must be clearly displayed
No products may be sold in glass containers
▪ Food / Beverage Vendors (Event organizer) is responsible for all clean-up including grease and grey water removal

Vendor applications for Temporary Food Establishment Permits are due no later than 15 days in advance of the event date.

 

HEALTH DEPARTMENT INSPECTION

Health Department inspections are required for the sale of most food at outdoor special events for specific food and beverage vendors. This is determined by what and how you will be preparing and serving at the Organicfest. Be sure to include the details of WHAT YOU WANT TO SELL or SAMPLE with YOUR Organicfest Online Registration . Thank-you.


INSURANCE:

All Vendors SERVING AND SAMPLING food or beverages are required to have the City of Asheville and Asheville Greenworks added to your business Certificate of Insurance.

City of Asheville
P.O. Box 7148
Asheville, NC 28802

AND

Asheville Greenworks
2 Sulphur Springs Road
Asheville, NC 28806


All general liability certificates must list the City of Asheville as an additional insured.

All policies must protect the City of Asheville, its officers, officials, employees and agents from any and all claims for damages to property and/or bodily injury which may result from or in connection with any of the operations carried on by the special event.

The City of Asheville Risk Management Division must receive a copy of all certificates of insurance for all coverages before a permit will be issued.


Insurance requirements are as follows:
Commercial General Liability:
Per Occurrence $1,000,000
Personal & Advertising Injury $1,000,000
Products/Completed Ops. $1,000,000


OPEN FLAMES / GRILLING

Food preparation with private grills or cooking devises utilizing an open flame, fire performances and candlelight vigils are common activities that require Operational Fire permitting. Permission for the use of open flames at an outdoor special event may be allowed under certain conditions. The event site map must include reference to precisely where open flames are planned such as within vendor booths and designated performance areas. Pyrotechnics and Fireworks are handled through an independent application process.

SALES TAX:

Responsibilities of the Vendor A person engaged in business in this State and selling tangible personal property, and certain digital property at retail, or rendering a taxable service at specialty markets, flea markets, fairs, festivals, sporting events, entertainment events, and other events and functions must register with the North Carolina Department of Revenue and is required to collect and remit sales and use tax. The general State rate of tax is 4.75% and the applicable local and transit rates of sales and use tax vary depending on the local jurisdiction where a sale is sourced. The sale of "food" at retail as defined in G.S. 105-164.3, is subject to the 2% rate of tax. The sale of prepared food is subject to general State rate of tax of 4.75% and the applicable local and transit rates of sales and use tax as applicable.

Business Registration

N.C. Gen. Stat. 105-164.4(c) states, in part, "[b]efore a person may engage in business as a retailer . . . the person must obtain a certificate of registration from the Department . . . ."     In order to obtain a Certificate of Registration, a person must complete Form NC-BR, Business Registration Application for Income Tax Withholding, Sales and Use Tax, and Machinery and Equipment Tax, available through online registration from the Department’s website at http://www.dornc.com/electronic/registration/index.html  or complete a web-fill version of the form at http://www.dornc.com/downloads/fillin/NCBR_webfill.pdf  and mail it to the Department.  No fee is required in order to apply for a Certificate of Registration.
 http://www.dornc.com/taxes/sales/specialty.html#responsibilities

 

Organicfest Inc., Asheville, NC 828-337-6114   celebrate(at)organicfest.org
© 2016 Organicfest, Inc. All rights reserved.
Organicfest® is a registered service mark of Organicfest, Inc.

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